01Separate questions from confirmed service
Explain whether a caller is asking a question, preparing a request, waiting for availability, reviewing an estimate, or discussing an assigned job. An email, voicemail, form, or unfinished call must not be represented as a confirmed truck or completed application.
02Create accurate records
Record names, callbacks, vehicle and job references, communication dates, confirmed facts, open questions, promised next steps, and material changes without inserting assumptions or hiding uncertainty.
03Communicate pricing carefully
Distinguish the advertised towing starting price from a job-specific estimate and final invoice. Do not invent a mileage formula, payment method, insurance decision, refund, credit approval, or charge that has not been confirmed.
04Protect customer information
Limit vehicle location, custody, ownership, release, payment, photographs, contact details, and complaint records to people and purposes reasonably connected to the request. Verify authority before disclosing sensitive vehicle information.
05Handle stress respectfully
Use direct, calm language; avoid arguments and unsupported promises; recognize threats or emergencies; and move safety, legal, billing, vehicle-release, or service disputes to the responsible person or process.
06Provide accessible alternatives
When a customer cannot use a website or email process, help identify a practical alternative without requiring unnecessary medical details. Record the task or barrier so the information can be provided and the issue reviewed.