01Start with the basic service request
Identify whether the request is a straightforward local tow, roadside service, recovery, garage extraction, collision move, scheduled transport, commercial request, or another service. Different work should not be forced into one price description.
02Map the pickup and destination
Give the exact pickup and complete destination, not only city names. Distance, route, divided highways, tolls, bridges, restricted access, construction, gate hours, and a changed destination can affect the plan and estimate.
03Qualify the vehicle
Provide the year, make, model, drive type, dimensions or weight when unusual, whether it starts, rolls, steers, brakes, shifts, has keys and power, and whether wheels, suspension, body, cargo, high-voltage components, or steering are damaged or locked.
04Describe access and recovery work
Tell dispatch about active traffic, a ditch, mud, snow, soft ground, garage clearance, steep ramps, blocked wheels, narrow turns, collision debris, underground levels, loading-zone rules, property authorization, or anything requiring more time, labor, equipment, or scene control.
05Identify time and third-party variables
Waiting, after-hours facility access, a missed release, destination refusal, police control, tolls, parking, storage, auction or lot fees, and insurer or roadside-plan rules can affect the total or create charges outside the tow provider's control.
06Confirm the estimate and change rules
Ask what the estimate includes, what is excluded, what facts could change it, who may authorize changes, and how the final receipt will describe the work. When circumstances allow, material non-emergency changes should be explained before additional work continues.