01Establish identity and lawful authority
Record the year, make, model, body style, VIN or other identifying number when applicable, plate, ownership or authorized-agent information, pickup release, and destination. Older or altered vehicles may require records beyond a modern VIN lookup, and a transport request does not resolve an ownership dispute.
02Create a condition packet before movement
From safe angles, document paint, glass, trim, wheels, tires, interior access, underbody concerns, fluid leaks, prior restoration work, loose parts, convertible top, accessories, and existing damage. Identify anything irreplaceable or fragile rather than relying on a general label such as restored or original.
03Qualify mechanical movement honestly
Report whether the engine runs, transmission selects gear, parking brake releases, steering turns, brakes function, wheels rotate, tires hold air, suspension supports the vehicle, keys work, and fluids remain contained. Do not start, drive, steer, or brake-test a long-stored vehicle merely to simplify loading.
04Measure clearance and attachment limits
Identify the lowest body, exhaust, suspension, driveline, and aero points; front and rear overhang; wheelbase; tire width; ramp transitions; and the complete pickup and delivery paths. Use only attachment and securement points supported by reliable vehicle and equipment information.
05Define custody and protection expectations
Agree on keys, alarm or battery-disconnect state, loose-property handling, weather exposure, cover use, open versus enclosed transport expectation, inspection records, who may approve a method change, and who receives the vehicle. A request for extra protection is not proof that a particular carrier or coverage is available.
06Confirm destination acceptance and unload access
Verify business hours, contact person, gate and building access, surface and ramp geometry, room to unload, whether the destination accepts a non-running or leaking vehicle, and who signs the condition handoff. Reconfirm the assignment and plan before relying on a scheduled move.